The FPMO Project Intake service is the formal entry point for submitting new project requests to the Facilities Project Management Office (FPMO). This service ensures that all proposed initiatives are captured, evaluated, and prioritized in alignment with organizational goals, resource capacity, and operational needs.
By submitting a project intake request, stakeholders provide the necessary information for initial review, including business need, expected outcomes, scope, and estimated impact. The FPMO uses this information to assess feasibility, determine priority, and route approved initiatives into the appropriate planning and execution processes.
This structured intake process enables consistent decision-making, improves transparency, and ensures that resources are allocated to the highest-value work.
FPMO Services Provided
The FPMO supports a range of facilities-related initiatives and services, including:
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Project Intake & Prioritization
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Project & Program Management
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Facility Moves, Expansions, and Layout Changes
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Equipment Installation & Infrastructure Coordination
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Process Improvement & Operational Efficiency Initiatives
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Maintenance & Capital Project Coordination
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Compliance, Safety, and Regulatory Initiatives
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Cross-Functional Facilities Initiatives
When to Use This Service (Examples Included)
Use this service when you have a larger, structured initiative that requires coordination, planning, prioritization, and FPMO oversight. This includes requests where resources, scheduling, or formal project evaluation are needed, and where the effort impacts facilities, infrastructure, or cross-functional operations.
Examples include:
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Plant Moves or Facility Transitions
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Large Process Changes impacting operations or multiple departments
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New Equipment Requisitions requiring installation, layout planning, or infrastructure support
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Facility expansions, reconfigurations, or workspace redesigns
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Significant changes to operational workflows within a facility
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Cross-department initiatives involving Facilities, Operations, and other business units
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Compliance-driven projects (safety upgrades, regulatory requirements, etc.)
In general, if the effort is more complex than a simple request and requires structured project oversight, it should be submitted through this service.
What to Expect
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Submission of a standardized intake form
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Initial review for completeness and alignment
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Evaluation against strategic priorities and capacity
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Follow-up for clarification (if needed)
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Decision on approval, deferral, or rejection
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Assignment to planning or execution pipeline if approved
Required Information May Include
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Business problem or opportunity
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Project objectives and expected outcomes
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Scope and impacted areas
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Estimated timeline or urgency
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Facility, equipment, or infrastructure impacts
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Sponsorship and stakeholder details
Outcomes
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Approved and prioritized project for execution
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Request deferred for future consideration
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Request returned for additional information
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Request declined with rationale
Additional Notes
Submitting a request does not guarantee approval. All submissions are evaluated based on business value, alignment to strategic priorities, and available capacity.